Home Accounts

Welcome to the world of Diamondsoft Systems.

1. General

1. Use the system to control your Bank, Credit Card, Savings accounts.
2. Information relevant to your accounts is sotred on a cassette file caled HAMASTER.
3. If maintaining records for more than one account, each account will be on its own file.
4. Keep at least the last three copies of HAMASTER and use separate cassettes. This will ensure security of your valuable data.

2. Facilities

1. Account Set up - allows you to allocate one character (0-9 or A-Z) to dentify the account plus a description of the account (up to 20 characters).
2. Regular Payments/Receipts - allows you to pre set up to 20 payments or receipts that are to be automatically posted to your account.
   
   

   Data	Description	Notes
   Type	Indicate Payment or Receipt	Enter P or R
   Ref. No	Identification number	Enter up to six characters
   Desc/Payee	Identification	Enter up to ten characters
   Date	Of first payment/Receipt	Must be valid date from the 1st to 28th of month
   Frequency	Monthly, Quarterly, Yearly	Enter M,Q,Y
   No. of Pays	The number of payments or receipts to be made	Enter 00-99
   No. made	If some have already been made then enter the number. Must not be larger than the number of pays.	Enter 00-99
   Value	Of the Payment/Receipt	0-£999.99

3. Normal Transactions - allows the posting of cheques, regular payments, interest, deposits. All values are entered as positive. If no date is entered, the system will insert the date at the beginning of the run.
4. Bills Received - Not Paid - useful to allow posting of bills received awaiting payment. The system will hold the transaction until it is instructed to pay at which time it will automatically generate a payment to the value of the bill.
5. Pay Bills Waiting - used in association with 4.
6. Adjustments - similar to normal transactions but allows positive or negative values.
7. Bank Checking - allows checking of account against a statement. Items appearing on the statement are confirmed to the system. A control figure is provided to reconcile to the statement. Cleared transactions will be deleted from the file during the next weekly update. It is important to ensure that a listing before this occurrence (see later).
8. Weekly Update - activated once per week, this program will post automatic payments/receipts, delete cleared transactions and update the control totals.
9. Transaction Report - lists all transactions held on file. As with all the reports, if a printed copy is required, this is achieved by the use of CTRL-C in the normal way.
10. Bills Waiting Payment - list all outstanding bills on file, with a total.
11. Audit Report - lists all transactions in the current run.
12. Cleared Transactions - lists all transactions that have been cleared against a statement. These items will be deleted from file during the next weekly update.
13. Balance Report - shows current account totals.

The above details will allow you to make maximum benefit from the Home Accounts system which you will find to be an invaluable aid to controlling your personal accounts.

3. Error Handling

1. Various checks are carried out to the system to prevent incorrect operation.
2. The system will hold up to 175 transactions. If an attempt is made to exceed this number you will be informed by the system. In the event, you should clear transactions as indicated in 2.7. A weekly update must then be effected to clear these transactions before any new entries are made.
3. When setting up the initial system, the date entered before the file is read should be last weekend date. The first weekly update will be seven days on.

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CHAIN"" (RETURN)

If running for the first time, or creating a new account then use the file on the program cassette (immediately following the program).

Otherwise, use the copy of HAMASTER produced last time you used the system.

The system will then lead you through step by step. The date entered should be "today's" date and should be within seven days of the last weekly update run.